ADMISSIONS

ACADEMIC GENERAL  REGULATIONS

On matters concerning the interpretation or revision of the following regulations, the decision of the University senate shall be final and binding

A candidate must fulfil the following entry requirements for admission to one of the School’s Departments. These particular entrance requirement prescribed by the School of Mines and Mineral Sciences are five GCE ‘O’ Level credits or better in the Zambian School Certification or its equivalent as follows:

  • Schedule A: Mathematics and English (Compulsory)

  • Schedule B: Either ONE or TWO subjects in the following courses: Physical Science, Science, Chemistry and Physics (Compulsory)

NB: If a candidate offers Physical Science and Science, this will be counted as one subject. If he/she has Physics and Chemistry as individual subjects, then they will be counted as two subjects.

  • Schedule C: Depending on the number of subject (s) considered in (ii) above, either TWO or THREE subjects will be taken from ANY BEST of the following; Biology, Additional Mathematics, Geography, Geometrical and Mechanical Drawing, Commerce, and Principles in Accounts, History, Literature in English, Human and Social Biology, Religious Subject, Zambian Languages (As any Other).
  • A candidate is admissible in third year if he/she is a holder of a diploma in the related field of study in which he/she seeks admission.
  • A candidate is admissible in second year if he/she is a holder of a diploma in any science or engineering field other than the related field of study in which he/she seeks admission.
  • A candidate so admitted at either second or third year for a degree programme shall be required to take any extra courses from the previous year if such courses which are vital or prerequisites to the programme into which he/she seeks admission were not part of the study courses at diploma level.
  • A candidate is admissible in third year if he/she is a holder of a degree in any science or engineering field similar to the field of study in which he/she seeks admission, e.g. a holder of a degree in geology is admissible in third year mining engineering degree and a holder of a degree in chemistry is admissible in third year chemical engineering degree and vice versa.
  • A candidate is admissible in third year (or final year) if he/she is a holder of an advanced certificate with a minimum of two years’ work experience in the related field of study.
  • A candidate is admissible in second year if he/she is a holder of an advanced certificate in any science or engineering field other than the related field of study in which he/she seeks admission.

  • A candidate so admitted at either second or third year for a diploma programme shall be required to take any extra courses from the previous year if such courses which are vital or prerequisites to the programme into which he/she seeks admission were not part of the study courses at advanced certificate level.

A student intending to change programme from a different school or department may be allowed at second year level subject to the following conditions:

  • Approval from the releasing school or department;
  • A student should have an average of meritorious grades passed in first year courses.
  • A student shall be required to take any extra courses from the previous year if such courses which are vital or prerequisite to the programme into which he/she seeks to transfer to were not part of the study subjects at first year.
  • Course Registration

 

A student shall register at the University in person in a course of study or part of a course of study leading to a degree, or diploma at the beginning of the academic year in accordance with the enrolment time-table published for that year. He shall thereafter re-register at the prescribed time while pursuing his studies provided that where a student is by reason of illness or of exceptional circumstances beyond his control, unable to register in due time, he may register late if he produces a medical certificate or reasonable evidence of the exceptional circumstances relied upon.

 

  • Full-Time and Part-Time Students

 

  1. A student who registers for three quarters or more of the normal load of the work of the year prescribed by the appropriate regulations or if a regulation does not so prescribe by a resolution of the appropriate Board of Studies pertaining to a course of study for a degree or diploma shall be enrolled as a ‘Full –time’ student.
  2. A student who registers for less than three-quarters of the normal load of work of the year prescribed by the appropriate regulation or if a regulation does not so prescribe by a resolution of the appropriate Board of Studies pertaining to a course of study for a degree, diploma or certificate, shall be enrolled as a ‘Part-time’ student.

  • Course of Study

 

The course of study for every student shall require the approval of the Senate, provided that the Senate may delegate to the Dean of the School within which the student is registered the power to give such approval. The Dean of the School may on behalf of the Board of Studies, in exceptional circumstances, approve a course of study for a student which does not satisfy the regulations for the degree or diploma for which the student is enrolled. Where options are prescribed for a course of study, the Senate, on the advice of the Board of Studies of the appropriate School, may determine which of them shall be available in any year.

A student pursuing a course of study for a degree may, with the approval of the appropriate Board of Studies or the Senate, register for a course or courses in any other School, provided that no student shall under this regulation register in more than two course units outside his field or study.

 

  • Late Registration

 

Students shall register on the appropriate day as set out in the registration time-table, provided that registration may be accepted after the days prescribed, but in no case shall:

  • A student be accepted later than the end of the third week following the last day of registration.
  • A student be accepted within three weeks following the last day of registration except upon payment of a penalty fee or such other penalty as Senate in its discretion may impose upon him.
  • Senate shall on the recommendation of the Board of Studies, exclude a student who does not re-register in any year of study.

 

  • Changes to Courses of Study

 

A student, who having completed registration process, wishes to change his course of study, may apply to the Board of Studies through the Dean of the School upon the conditions in clause (a) or (b) below, as the case may require, for leave to add, substitute or withdraw from any course or subject.

  1. All applications to add, substitute or delete a course or subject shall require the permission of the Board of Studies of the relevant School and shall be lodged with the Dean of the School in which the student is enrolled not later than the third week after the commencement of classes in that course.
  2. A student pursuing studies for a degree, diploma or certificate, who wishes to terminate his studies shall first inform the Dean of Students and then give notice in writing to the Dean of the School of his intention to discontinue his studies. If the Dean of the School, after investigating the circumstances, is satisfied that the reasons for the withdrawal of the student are genuine he shall inform the student in writing that the student has been granted permission to withdraw from his studies.
  3. Any student who has withdrawn from studies under clause 1.6 (b) above and who has been granted permission by the Dean of the School to withdraw may apply for re-admission to such studies and the Senate if it thinks fit may authorise the re-admission of that student subject to any condition that he repeats and passes in such courses as he has already taken as the Senate may specify.
  4. When a student withdraws from his first year in the University within two weeks of the commencement of lectures in the First Term he shall be regarded as a new entrant should he wish to apply for admission in some future session.
  5. A student who wishes to interrupt his course of study shall seek and obtain leave of absence from the appropriate School or Board of Studies. A student interrupting a course of study without leave of absence shall  be excluded by the Senate on the recommendation of appropriate Board of Studies and the procedure prescribed by Clauses 4.3 and 4.4 of Regulations 4 below, shall apply as far as is applicable.
  • If Senate is of opinion that the number of persons who seek to gain admission to the course of the University, or to register for any course of study, course or subject in any year, is greater than the number for which adequate teaching facilities are available or that the enrolment of such number in the University for the course of study shall not be in the interests of the country, or not be to the relative need of the country, it shall, having regard to the accommodation or teaching facilities available and the relative needs of the country, limit the number of persons who may be permitted to enter or register in any course, subject or course of study.
  • Where a person seeks credit for work done in another institution to enter any programme of study or register for any course or subject in the University, that person shall be enrolled subject to limitations set out in Clause 3below.
  • Subject to the provision for admission addendum statum and to express provisions of any other regulation, every candidate for a degree or diploma shall be required to:
  • Register as student in the University;
  • Follow a prescribed course of study in the order prescribed or indicated in accordance with the regulations governing the course of study;
  • Abide by all conditions laid down by Senate in each course or subject and shall:
  • Attend classes to the satisfaction of Senate;
  • Perform to the satisfaction of the Senate such oral, practical, written and other work as the Senate may require.

 

  • Where a student is required to attend a course or lectures under Clause 6.1 above, he shall not be taken to have satisfied this requirement unless;

  • He attends at least eighty per cent (80{d109a564b5af1069e15ea8bc524cfa1dbeb8a016430020a6fc53ea8abd8ad77b}) of the lectures delivered in the course.

 

  • Grades in any course, paper or subject shall be good only for the year in which they are kept, provided that upon application the Senate may, at its discretion, permit those grades to be carried forward to a later year.

 

  • Each application for carrying forward of grades shall be made to the Dean of the School not later than the first day of the academic year (the official day for the commencement of classes) next following after which terms were kept.

 

  • Students whose grades in a course or subject have been carried forward to a latter year shall not be entitled to apply again under this regulation for those grades to be carried forward.

NOTE:

  • For the purpose of this regulation a student shall be deemed to be engaged in academic studies in that year whether or not he sits his session examinations for the year.

  • The specific requirement for grades in each department and the extent to which the year’s work will be taken into consideration will be found in the regulations related to the particular degree or in the relevant School Handbook.

  • No candidates shall be eligible to keep grades in any paper, subject or course for which they have received credit for another degree.

  • Subject to these regulations, where a candidate had done the whole or any part of the work in a course of study for any degree or diploma of the Copperbelt University and proceeds to any other course of study for another degree or diploma:

  • He shall receive credit in the new course of study for any course already passed which is common to both courses of study.
  • The appropriate Board of Studies shall give him credit as it thinks fit for other courses passed in the former course of study for a degree or diploma which are the same as that prescribed for the second degree or diploma. The Board of Studies shall determine the order in which he may do the required work to complete his degree or diploma, proved that no candidate who has completed a course of study for a degree or diploma which are the same as that prescribed for the second degree or diploma shall be granted in all or more than one-fourth of the requirements of the degree or diploma pertaining to another School as credit or exemption.

  • Notwithstanding anything to the contrary, where it appears to Senate:

  • that any student has suffered hardship by reason of acting upon incorrect information or advice furnished by any member of the Academic staff of the University or appearing in any publication of the University; and

  • that such student has reasonable grounds for acting upon information or advice, the Senate after consultation with the appropriate School or Board of Studies, may make such provision to meet the case of that student as it thinks fit.
  • Unsatisfactory progress during the year.

 

  • The Board of Studies may, on the recommendation of the Head of Department, exclude any student from a course or subject in a department on the ground of unsatisfactory progress in such course or subject. A student so excluded shall have the right to appeal to the Senate.  The Dean of the appropriate School shall inform all students recommended for exclusion under this clause individually not later than the Friday preceding the end of the term.  Such students may appeal against their exclusion within one week following notification of their exclusion.

  • Any student who has twice attempted any course or subject but failed to obtain a pass in that course shall not be entitled to re-register in that course without the express permission of the Senate.

 

  • Failure to make sufficient academic progress in a course of study

 

Every student shall be required to maintain a minimum rate of progress in a course of study to be permitted to continue with his studies.  A student who has failed to the extent described below shall not re-register for further studies in the University without the special permission of the Senate:

  • For a part-time student who has not passed all the courses registered for.
  • For a student who has been attempting a course for the second time.

 

  • The Senate may on the recommendation of the appropriate Board of Studies exclude from the University any student who does not pass in any of the courses for which he is registered for that year.

 

  • Notwithstanding the provision of 6.1 of this regulation, a student is required to complete his studies within a limited period. No student who has not completed his studies by the end of the allowable maximum period of study shall be entitled to further enrolment in the University. The following are the maximum periods that shall be allowed for study:

  • Diplomas: TWO years beyond the normal period;
  • Degrees: TWO years beyond the normal period.

 

  • Where a student is absent from any examination and the appropriate Board of Examiners is of the opinion after investigating the circumstances that his absence was so inexcusable that he should be excluded from the course concerned, it shall recommend to the Senate that the student be excluded from further study in the course concerned. Furthermore, the following regulations will apply:
  • No student who has entered a course of study for a degree or diploma in this University and who had been excluded from that course of study shall be permitted to register for the same course without the express permission of the Senate;
  • Without prior permission of the Senate no student may register in the University who has been excluded from any University on the ground that he has failed to make sufficient progress.

 

  • Applications for permission to register under Clause 7.5 of these Regulations must be made on the appropriate form and submitted together with prescribed fees to the Registrar in the year in which the student wishes to register, provided that:

 

  • such application shall be for enrolment in a course of study different from the one out of which the student was excluded for failure to make sufficient academic progress;

  • the course of study is offered in another School;

  • where exclusion was from the University, no student shall be entitled to apply for further enrolment in the University.
  • Where the School or Board of Studies is of the opinion that a person seeking to register for a course of study in that School is suffering from a condition which makes the person unfit to pursue or study that course or a disability by reasons of which he might, because of the requirements of the course, physically endanger himself or other persons, the enrolment or re-enrolment of that person shall be accepted only upon the recommendation of a board of assessors appointed by the Vice-Chancellor after consultation with the School or Board of Studies.
  • The admission Committee shall not exclude an applicant by reason of any condition or disability specified in this regulation without giving him an opportunity to have his case considered by a board of assessors.
  • The Senate may exclude from attendance at University classes and from the precincts of the University, any student suffering from a disease, notifiable under the Health Act, which in its opinion, is likely to endanger the health of other students.
  • A board of assessors appointed in accordance with Clause 5.1 of this Regulation:

  • Shall, unless it is impracticable, include a member with special knowledge pertaining to the persons’ disability and may include anybody who has treated the person or has given him professional advice but shall not include the Dean of the appropriate School or the Head of the appropriate Department;

  • May require a person whose condition or disability is in question to undergo a medical examination at the expense of the University;

 

  • May recommend the acceptance of an enrolment or re-enrolment.