THE COPPERBELT UNIVERSITY

 OFFICE OF THE REGISTRAR

JOB OPPORTUNITIES

The Copperbelt University is a Public University established through an Act of Parliament No. 19 of 1987.  The University’s core business is Teaching, Research, Innovation, Industrialisation and Community Engagement as a service to the nation. The University is an equal opportunity employer and hereby invites applications from suitably qualified and experienced individuals for appointment in the following positions:

1. REGISTRAR’S DEPARTMENT

• Job Title: Management Secretary III                 (07 Positions)

Job Purpose:

To provide executive support to the Head of Department in the day to day running of their respective offices.

Main Duties and Responsibilities

• Responds to inquiries requiring interpretations of routine policies, rules and regulations; provides information on procedural matters to others; may coordinate and supervise activities of other employees in routine clerical operations.
• To maintain administrative, fiscal and academic records and to prepare reports and answer questions from such records.
• To establish and maintain effective working relationships with officials, employees, students and associates, and to effectively convey information.
• Interviews, screens, and refers clients and general callers, answers telephones and makes appointments for supervisors.
• Maintains an accurate and up to date filing system.
• Takes, transcribes, checks and proofreads complex and technical dictation - using shorthand - consisting of correspondence, memoranda, manuscripts, technical and administrative reports, and contracts and proposals.
• Composes routine letters, memorandums and various articles.
• Operates photocopy and fax machines, calculators, and other office machines
• Maintaining petty cash float in respective schools/departments/units.
• Assists with the organisation of meetings, including venues availability and hospitality.
• Performs any other secretarial duties related to work as required.

Qualifications and Experience:

• Grade 12 or Form V Certificate minimum of 5 ‘O’ levels with credit or better in English and Mathematics.
• Must have attained a Shorthand Speed of 100 words per minute or better and Typing Speed of 65 words per minute or better from Pittman’s or Examinations Council of Zambia qualifications.
• A Diploma in Human Resource Management/Business/Public Relations will be an added advantage.
• Minimum of three (03) years working experience in a high profile office.

Knowledge and Skills

• Must have good knowledge of oral and written English.
• Knowledge of office practices, procedures, systems and equipment.
• Must be responsible, mature, reliable and have a high level of confidentiality.
• Must be flexible and able to make independent decisions.
• Wide experience in Office Practice and Office Management.
• Good interpersonal skills.
• Must be innovative and disciplined.
• Must be computer literate and able to use computers efficiently for word processing, emails and bookkeeping using a spreadsheet program and to enter and maintain schedules and produce departmental reports.

Reporting Relationship

• Immediate Supervisor:  Head of Department/Unit
• Salary Scale: ADS 06

• Job Title: Secretary I      (04 Positions)

Job Purpose:

To provide secretarial services to Heads of Units in the day to day running of their respective offices.

Main Duties and Responsibilities

• Provides secretarial and administrative support to the Head of Department, including management of diary, organizing and co-coordinating travel, liaison with a variety of individuals inside and outside the University, including the development of secretarial-related systems to ensure Departmental requirements.
• Assists with the organization of Departmental meetings, including securing availability, venue and hospitality, ensuring accurate information is recorded and papers distributed timely.
• Acts as the first contact for Departmental general enquiries, including face to face, e-mail and telephone.
• Assists in co-coordinating the production of Departmental publications and reports.
• Undertakes general secretarial and administrative tasks.
• Performs any other job related duties as may be assigned by the supervisor.

Qualifications and Experience:

• Grade 12 Certificate with a minimum of 5 ‘0’ levels with Credit or better in English and Mathematics.
• Must have attained a Shorthand Speed of 80 words per minute or better and Typing Speed of 50 words per minute or better from Pitmans or Examinations Council qualifications.
• Minimum of two (02) years working experience at office management level.

Knowledge and Skills

• Must have good knowledge of oral and written English.
• Must be responsible, mature, reliable and have a high level of confidentiality.
• Must have wide experience in Office Practice and Office Management.
• Must have good interpersonal skills.
• Must be innovative and disciplined.
• Must be computer literate.

Reporting Relationships

• Immediate Supervisor:  Head of Department Unit
• Salary Scale: ADS 07

Interested applicants meeting the above requirement should submit signed application letters, a detailed Curriculum Vitae, ZAQA validated copies of Academic Certificates, certified Professional Certificates and three (03) names of referees, two (02) of whom must be Professionally acquainted with the applicant.

The applications in hard copies should be submitted to the undersigned no later than 27^th May,2025 or soft copies (as a single pdf file) to This email address is being protected from spambots. You need JavaScript enabled to view it.. The application should be addressed to:

The Registrar

The Copperbelt University

Plot 4692, Jambo Drive, Riverside

P O Box 21692

KITWE

NOTE: Only shortlisted candidates will be contacted

PUBLISHED 20^TH MAY, 2025